REPORTS TO: Dean of Administration

 

WORK SCHEDULE: Monday through Friday 8:30am - 5:00pm

 

COMPENSATION: $38.30/hour + DOE + Benefits, Non-Exempt Regular Full-Time Position

 

CLOSING DATE: Until Filled

 

Ilisagvik College is rooted in the ancestral homeland of the Iñupiat. As an institution, we are “Unapologetically Iñupiaq.” This means exercising the sovereign inherent freedom to educate our community through and supported by our Iñupiaq worldview, values, knowledge, and protocols. The Iñupiaq way of life is woven into our curriculum, programs, activities, and daily interactions within Ilisagvik College and our community partners.

 

SUMMARY OF POSITION: 

The Executive Assistant to the Dean of Administration provides comprehensive administrative support to the Dean and the Office of Administration. This position ensures the efficient operation of the department by executing a wide range of administrative, financial, and logistical tasks.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Provide high-level administrative support to the Dean of Administration, including calendar management, correspondence, mail handling, and telephone communications.
• Prepare, process, and track departmental purchase requests, check requests, and credit card purchases across all administrative divisions.
• Reconcile monthly credit card statements for the Administration department.
• Oversee the ordering, inventory, and storage of central College supplies.
• Draft, edit, and format internal and external correspondence, memos, and reports with a high degree of accuracy.
• Attends and records minutes for departmental meetings.
• Coordinates communication and document flow between the Dean’s Office and other departments.
• Support College rental housing operations, including liaising with tenants/landlords, tracking leases, generating invoices, and maintaining residential availability and assignments.
• Schedule and oversee cleaning and maintenance services for staff residential units.
• Monitor the scheduling and use of College-pooled vehicles, ensuring proper tracking and documentation.
• Assist with budget tracking and financial reporting, demonstrating sound fiscal management.
• Assist in the planning and execution of special projects and College-wide events as assigned.
• Complies with College policies, procedures, and administrative directives, as well as state, federal, and local laws, regulations, and ordinances.
• Maintain organized and confidential departmental records, both digital and physical.                                               
• Performs other related duties as assigned to support the success of the department and institution.

 

KNOWLEDGE/SKILLS/ABILITIES:

• Excellent oral, written, and interpersonal communication skills, including excellent composition, editing, and proofreading abilities.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Demonstrated strong organizational skills with the ability to manage multiple priorities, meet deadlines, and work with minimal supervision.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Professional demeanor with a strong commitment to customer service and teamwork.
• Demonstrated ability to work effectively in a cross-cultural and multicultural environment.
• Ability to pass a pre-employment background check.
• Demonstrated knowledge in one or more of the following areas: post-secondary educational systems, North Slope Borough [NSB] institutions and organizations; Iñupiat culture, language, values, and traditions.
• Ability to interpret and represent North Slope community values, customs, and beliefs for the College.
• Ability to interpret and represent the College's actions and Western institutions to the North Slope community.
• Ability to support Iḷisaġvik College’s mission.

 

EDUCATION/CERTIFICATES/EXPERIENCE [Required]:

• Associate’s degree in business administration, office management, or a related field.
• A minimum of five (5) years of professional administrative experience.
• At least one (1) year of demonstrated experience with budget tracking or financial administration.

 

EDUCATION/CERTIFICATES/TRAINING [Preferred]:

• Bachelor’s degree in a relevant field.
• Valid driver’s license.

 

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand, walk, use hands to finger, handle or feel objects, tools, controls, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch, or crawl and talk and hear; The employee is occasionally required to climb or balance, and may occasionally drive a vehicle. The employee must be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

ENVIRONMENTAL CONDITIONS: The environmental conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and the employee is regularly required to work indoors with a usually moderate noise level in the work environment.

 

 

BENEFITS:

Leave - 16 paid holidays and up to 36 days of paid leave

Retirement - Ilisagvik College is a public employer whose employees contribute to the State of Alaska, Public Employees Retirement System.

Health Insurance - Ilisagvik College is self-insured and Meritain Health is the health insurance third party administrator. Ilisagvik College offers health insurance to our employees with a no cost premium, and $50/pay period for each additional dependent and a low cost annual deductible of $200 for employee only and $600 for family.

Life Insurance - Ilisagvik College offers Life Insurance and Accidental Death & Dismemberment coverage through Guardian Life to employees at no cost to the employee in the amount of $100,000/per benefit.

Additional supplemental or voluntary retirement, life insurance, disability benefits offered. 

 

 

If any questions, please contact jobs@ilisagvik.edu

Ilisagvik College is a Drug Free Workplace and Equal Opportunity Employer