JOB SUMMARY

Position is responsible for ensuring subcontractor compliance with company, client, and regulatory requirements, with a primary focus on managing Trimble Pay workflows and certified payroll documentation. The role supports construction operations by maintaining timely, accurate, and complete subcontractor compliance records, facilitating payment application processes, and verifying wage compliance under federal, state, and project-specific labor requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Trimble Pay Oversight

• Manage subcontractor compliance in Trimble Pay.
• Verify required documents are current before approving pay applications.
• Review payment applications for compliance alignment.
• Collaborate with project teams to resolve payment issues due to non-compliance.

Certified Payroll & Labor Compliance

• Validate certified payroll for accuracy and adherence to wage laws (Davis-Bacon, state, CBA).
• Reconcile certified payroll with subcontractor timecards.
• Track and ensure timely submission of compliance statements.

Documentation & Tracking

• Maintain organized, auditable compliance records.
• Prepare documentation for audits.
• Monitor expiration dates and follow up to ensure ongoing compliance.

 Communication & Coordination

• Function as liaison among subcontractors, project teams, and compliance staff.
• Provide training on Trimble Pay and payroll requirements.

Process Improvement

• Recommend workflow improvements using Trimble Pay.
• Stay updated on labor compliance to support best practices.

Other Duties

• Perform related tasks as assigned.

 KNOWLEDGE, SKILLS, AND ABILITIES

• Ability and willingness to abide by the company’s code of conduct, policies, and procedures.
• Possess strong written and verbal communication skills.
• Ability to prioritize and multitask to meet assigned deadlines.
• Detailed-oriented with strong organizational and analytical skills.
• Ability to maintain confidentiality.

QUALIFICATIONS                                                                                                                               

Required

• High School Diploma or equivalent
• 2+ years of experience in construction accounting or payroll.

Preferred

• Familiarity with compliance platforms, such as the State of Alaska’s Department of Transportation AASHTOWare program
• Knowledge of certified payroll processes and prevailing wage requirements.
• Proficient in Microsoft Office Suite; experience with Trimble Viewpoint/Vista or similar ERP systems is a plus.

PHYSICAL DEMANDS                                                                                                                         

This role requires regular communication, frequent sitting and hand use, and occasional physical activity such as standing, walking, and lifting up to ten pounds. Reasonable accommodation is provided for individuals with disabilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position is based in an office setting with a moderate noise level.

NOTE: This document does not create an employment contract, implied or otherwise. It outlines the main functions, required knowledge and skills, and responsibilities of the position but is not an exhaustive list of all work requirements.